DHS Ends Temporary COVID-19 Policy for Form I-9 Expired Documents
On May 1, 2022, the U.S. Department of Homeland Security (DHS) ended the COVID-19 Temporary Policy for List B Identity Documents. As a result, employers are no longer allowed to accept expired List B documents when individuals fill out their Form I-9. In addition, if an employee presented an expired List B document between May 1, 2020, and April 30, 2022, employers are required to update their Form I-9 by July 31, 2022.
DHS issued the temporary policy in response to the challenges many individuals experienced with renewing List B documents during the COVID-19 pandemic.
Now that document-issuing agencies have reopened and provide alternatives to in-person renewals, the DHS has ended this flexibility. Employers will need to update Form I-9 for employees who used expired documents from List B.
Required Form I-9 Updates
Employers must use the “Additional Information” field in the form’s Section 2 to enter the title, issuing authority, number, and expiration date of the unexpired document. Employees may present a renewed List B document, a different List B document or a document from List A. Employers must also initial and date these changes.
Employers should note that no action is required for individuals who used expired List B documents if:
• They are no longer employed; or
• The List B document was auto-extended by the issuing authority (the document is considered unexpired when presented).
Important Dates to Remember
May 1, 2022
The expiration date of the DHS temporary policy that allowed employers to accept expired documents from the Form I-9 B list.
July 31, 2022
Deadline for employers to update Form I-9 for employees who used expired documents from List B.